COUNCIL MEETING
AGENDA

Meeting #:

Date:

Monday, June 26, 2023 at 7:15 P.m. - 8:15 P.m.

Location:

Council Chambers of the Municipal Office

1 Mackenzie Boulevard, Mackenzie, BC

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1.

CALL TO ORDER

We would like to begin by acknowledging the land on which we gather is within the traditional territory of the Tse'khene People of the McLeod Lake Indian Band. 

1.1

Defer to Closed Meeting

• THAT the Special Closed meeting be deferred until after the regular meeting;

  AND THAT the basis of the Special Closed Meeting relates to Section 90 (1) (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

2.

ADOPTION OF MINUTES

2.1

Regular Meeting - June 12, 2023

3.

INTRODUCTION OF LATE ITEMS

4.

ADOPTION OF AGENDA

• THAT the Agenda be adopted as presented. 

5.

PUBLIC COMMENTS AND QUESTIONS

Please note that all comments and questions must pertain to items listed on the agenda.

Are there any members of the public in attendance this evening who wish to comment on the agenda?

Administration are there any members of the public attending through Zoom or Phone that wish to comment on the agenda?

6.

PETITIONS AND DELEGATIONS

Mayor Atkinson will present Fire Chief Jamie Guise with his 25-year long service award of British Columbia from the Office of the Fire Commissioner. 

7.

CORRESPONDENCE

• THAT the Correspondence listed on the Agenda be received.

7.1

For Action:

7.1.1

MLIB - Portable Stage Request

Letter received from the McLeod Lake Indian Band requesting use of the portable outdoor stage and sound system for their Annual General Meeting that will be held August 9-11, 2023. 

7.2

For Consideration:

Is there anything Council wishes to address in the "For Consideration" or "Centre Table File" correspondence? 

7.2.1

District of North Saanich Correspondence

Correspondence received from the District of North Saanich sent to the Ministry of Housing regarding the Province of BC's Home for People Action Plan.

7.2.2

McLeod Lake Mackenzie Community Forest Letter

2024 AGM Save the Date - June 2024

7.2.3

Project Update - Hwy 39 Mischinsinlika Bridge

Tender notification letter from the Ministry of Transportation informing the District that they intend to post Project #38018 Mischinsinlika Creek Bridge No. 07153 Rehabilitation Highway 39 to BCbid in June 2023.

7.2.4

St. Peter's Pantry Thank You Letter

Thank you letter received from St. Peter's Pantry for the District's grant of $5,000 received through the Community Grants Program. 

7.2.5

Provectus Biofeuls

Provectus Biofuels Inc. is pleased to announce the signing of a partnership agreement with the Tsay Keh Dene Nation.

7.2.6

Ministry of Transportation and Infrastructure - BC E-Bike Rebate Program

The Ministry of Transportation and Infrastructure announces the BC E-Bike Rebate Program - launching June 1, 2023. Income tiered rebates are available to all BC residents. 

7.2.7

Service Canada in the Community

Service Canada will be at the Mackenzie Service BC Centre, 64 Centennial Drive, on July 11th:
9:00 am - 12:00 pm
1:15 pm - 3:30 pm

7.3

Centre Table File

• McLeod Lake Mackenzie Community Forest - 2022 Annual Report
• Young Anderson Barristers & Solicitors Newsletter - May 2023
• Journal of the BC Principal's and Vice Principals' Association - June 2023

8.

ADMINISTRATIVE REPORTS

8.1

Draft 2022 Annual Report

• THAT Council receives and provides feedback on the Draft 2022 Annual Report.

8.2

2022 Statement of Financial Information (SOFI)

• THAT Council approves the District of Mackenzie’s Statement of Financial Information for 2022.

8.3

Construction Update for the New Mackenzie Fire Hall and the Demolition of the Existing Fire Hall

• THAT Council receives this report for information.

8.4

Active Transportation Master Plan Contract Award

• THAT Council authorizes Recreation Services to enter into a contract with VDZ+A to develop the District of Mackenzie Active Transportation Master Plan (with concept landscape plans and technical drawings for typical cross walk sections) in the amount of $51,991.30 plus GST;

  AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.

8.5

Vehicle Replacement – All Terrain Vehicle - Polaris Ranger Crew Northstar

• THAT Council awards the purchase of a six passenger Polaris Ranger Crew Northstar (all-terrain vehicle) with cab from Make Traxx Recreation for a price of $47,138.07 plus GST;

  AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.

8.6

Mackenzie Community Services – Ski Equipment Donation

• THAT Council accepts the donation of ski equipment from Mackenzie Community Services.

8.7

Taxi Saver Program Policy 1.26 - Update

• THAT Council amend Taxi Saver Program Policy 1.26 as outlined in this report.

8.8

Backyard Ducks

• THAT Council receive this report for information.

8.9

Infrastructure Planning Grant Application

• THAT Council supports the application to the Provincial Government for the Infrastructure Planning Grant for up to $15,000 towards facility condition assessments and data collection;

  AND THAT Council authorizes the Chief Administrative Officer to execute the grant application and any related documentation.

8.10

Food Cycler Pilot Program

• THAT Council approves moving forward with the Food Cycler Pilot Program.

8.11

Level 2 EV Charging Station Information

• THAT Council receives this report for information.

8.12

Electric Mobility Accelerator

• THAT Council approves staff applying to the Electric Mobility Acceleration Program;

  AND THAT if successful Council approves allocating $10,000 from the Climate Action Reserve Fund towards the Electric Mobility initiatives within the District of Mackenzie.

8.13

Green Fleet Policy 6.8

• THAT Council adopts Green Fleet Policy 6.8.

8.14

Committee of the Whole Research Report

• THAT Council receives this report for information.

9.

COUNCIL REPORTS

9.1

Mayor's Report

9.1.1

Mayor Atkinson - May 2023

9.2

Council Reports

9.2.1

Councillor McMeeken - May/June

9.2.2

Councillor Wright - June 2023

10.

UNFINISHED BUSINESS

11.

NEW BUSINESS

12.

BYLAWS

12.1

Bylaw No. 1501 Animal Control and Licencing Amendment

• THAT Bylaw No. 1501 cited as "Animal Control and Licencing Amendment Bylaw No. 1501, 2023," be given the first three readings.  

12.2

Bylaw No. 1502 Municipal Ticket Information Amendment

• THAT Bylaw No. 1502 cited as "Municipal Ticket Information Amendment Bylaw No. 1502, 2023," be given the first three readings. 

12.3

Bylaw No. 1503 Zoning Amendment

• THAT Bylaw No. 1503 cited as "Zoning Amendment Bylaw No. 1503, 2023," be given the first two readings. 

13.

NOTICE OF MOTION

14.

COMING EVENTS

14.1

Canada Day Events - Spirit Square

Mackenzie Rec Centre is hosing Canada Day in the Spirit Square on July 1st from 12:00 pm - 3:00 pm. The event will include games, music, a free Community BBQ and cupcakes! 

15.

INQUIRIES

• In-person
• Online (Zoom/phone)
• Written comments received

16.

ADJOURNMENT