Regular Council Meeting

Minutes

Monday, February 12, 2024 at 7:15 P.m. - 8:15 P.m.

Council Chambers of the Municipal Office

1 Mackenzie Boulevard, Mackenzie, BC

Council Present:

• Mayor J. Atkinson, 
• Councillor A. Barnes, 
• Councillor V. Brumovsky, 
• Councillor A. Hipkiss, 
• Councillor R. McMeeken, 
• Councillor K. Tapper, 
• and Councillor J. Wright 

Staff Present:

• Chief Administrative Officer D. Smith, 
• Chief Financial Officer K. Borne, 
• Director of Recreation Services T. Gilmer, 
• Director of Operations J. Murray, 
• Fire Chief J. Guise, 
• Director of Corporate Services E. Kaehn, 
• Land and Environmental Programs Coordinator L. Thorne, 
• and Legislative Clerk/Executive Assistant C. Smirle 

Visitors Present:

• Fire Smart & Assistant Emergency Program Coordinator  M. Taylor

   

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1.

CALL TO ORDER

CALLED TO ORDER AT 7:15 PM.

Mayor Atkinson acknowledged the land on which we gather is within the traditional territory of the Tse’khene People of the McLeod Lake Indian Band.

1.1

Defer to Closed Meeting

• Resolution: 33259
  Moved by: Councillor McMeeken

  THAT the Special Closed meeting be deferred until after the regular meeting;

  AND THAT the basis of the Special Closed Meeting relates to Section 90 (1) (c) labour relations or other employee relations; and Section 90 (1) (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act.

  CARRIED

2.

ADOPTION OF MINUTES

2.1

Committee of the Whole - January 22, 2024

The minutes of the Committee of the Whole Meeting held on January 22, 2024 were adopted as presented.

2.2

Regular Meeting - January 22, 2024

The minutes of the Regular Meeting held on January 22, 2024 were adopted as presented.

3.

INTRODUCTION OF LATE ITEMS

• Resolution: 33260
  Moved by: Councillor Hipkiss

  THAT the following late item be added to the agenda:

  8. ADMINISTRATIVE REPORTS

  8.8 Community Hall - Motorized Solar Shades

  THAT Council authorizes Recreation Services to purchase motorized roller shades for the Community Hall in the amount of $30,821 plus GST from Ace Building Centre.

  CARRIED

4.

ADOPTION OF AGENDA

• Resolution: 33261
  Moved by: Councillor Wright

  THAT the Agenda be adopted as presented. 

  CARRIED

5.

PUBLIC COMMENTS AND QUESTIONS

Shannon Bezo, President of the Mackenzie Chamber of Commerce, thanked Council for deferring the approval of the Visitor Centre Caboose Operation agreement from the January 22nd Council meeting to allow for further discussion with the Chamber. Ms. Bezo also mentioned that the Chamber was not interested in options 4-6 in Council report 8.2 as these options suggest reducing hours of operations at the Caboose. 

6.

PETITIONS AND DELEGATIONS

Bob Lees, Rory Boyle, and Finn Boyle, representatives of the BC Summer Swimming Association, addressed Mayor and Council regarding hosting the 2024 Summer Swim Meet in Mackenzie. 

• Resolution: 33262
  Moved by: Councillor Wright

  THAT the District of Mackenzie promote the 2024 BC Summer Swimming Association Swim Meet on the District's website and social media pages.

  CARRIED
• Resolution: 33263
  Moved by: Councillor McMeeken

  THAT the BC Summer Swimming Association receive an in-kind grant to have the fees waived to host their swim meet at the Rec Centre on May 25-26, 2024. 

  CARRIED

7.

CORRESPONDENCE

• Resolution: 33264
  Moved by: Councillor Tapper

  THAT the Correspondence listed on the Agenda be received.

  CARRIED

7.1

For Action:

7.1.1

CivicInfo BC Membership Dues 2024

• Resolution: 33265
  Moved by: Councillor Brumovsky

  THAT Council approves the annual membership dues in the amount of $263.55 for the CivicInfo BC 2024 membership.

  CARRIED

7.2

For Consideration:

7.2.1

District of Sicamous - Support for Bill 34

• Resolution: 33266
  Moved by: Councillor Barnes

  THAT the District of Mackenzie send a letter to Premier David Eby expressing support for Bill 34 and the Restricting Public Consumption of Illegal Substances Act. 

  CARRIED

7.2.2

City of Abbotsford - UBCM Resolution

• Resolution: 33267
  Moved by: Councillor Barnes

  THAT the District of Mackenzie provide a letter of support to the City of Abbotsford towards their UBCM resolution but requesting additional funding to open detox centres across the Province. 

  CARRIED

7.2.3

Support our Troops Licence Plate Program - Update

• Resolution: 33268
  Moved by: Councillor Wright

  THAT the District of Mackenzie send a letter of support to the Legislative Assembly of BC in support of the Support Our Troops Licence Plate Program.

  CARRIED

8.

ADMINISTRATIVE REPORTS

8.1

2024 Budget Survey Results

• Resolution: 33269
  Moved by: Councillor Barnes

  THAT Council receives this report for information.

  CARRIED

8.2

Visitor Centre Caboose Operations 2024

• Councillor Brumovsky declared a conflict on this item. (Councillor Brumovsky left the room and returned after the discussion and vote.)

• Resolution: 33270
  Moved by: Councillor Hipkiss

  THAT Council approves the agreement for services with the Mackenzie Chamber of Commerce with no changes made to service hours at the Caboose if additional grant funding is successful; if the additional grant funding is not successful, reduce Caboose operational hours by 16 hours per week. 

  CARRIED

8.3

2024 – 2025 Electrical Services Contract

• Resolution: 33271
  Moved by: Councillor Barnes

  THAT Council approves the submission from Frontline Industries Limited for the 2024 – 2025 Electrical Services Contract;

  AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.

   

  CARRIED

8.4

Council Policy 1.14 Sale of Used Items to the Public

• Resolution: 33272
  Moved by: Councillor McMeeken

  THAT Council amends Council Policy 1.14 Sale of Used Items to the Public to include updated auction procedures.

  CARRIED

8.5

Emergency Operations Centre (EOC) Equipment and Training Grant

• Resolution: 33273
  Moved by: Councillor Brumovsky

  THAT Council approves the application to the UBCM Community Emergency Preparedness Fund for $30,000 towards Emergency Operations Centre equipment, training, and personnel wages;

  AND THAT the Chief Administrative Officer be authorized to execute the grant application and, if the application is successful, any related documentation.

  CARRIED

8.6

Accessible Parking

• Resolution: 33274
  Moved by: Councillor McMeeken

  THAT the accessible and library staff parking spaces in front of the Recreation Centre be repainted and signed as shown in Option #2 to create three accessible parking spaces to the minimum size requirements set in Zoning Bylaw No. 1368, 2017 of 4.0 meters wide and 7.5 meters long, with the additional 1.5 meters accessibility lanes for side-loading vehicles adjacent the parking spaces.

  CARRIED

8.7

CN Bike Trail Licence of Occupation

• Resolution: 33275
  Moved by: Councillor Wright

  THAT Council authorizes the Chief Administrative Officer to execute the attached ten-year Licence of Occupation with Canadian National Railway Company to allow for the purposes of recreation of non-motorized vehicles, with the exception of e-bikes.

  CARRIED

8.8

Community Hall – Motorized Solar Shades

• Resolution: 33276
  Moved by: Councillor Hipkiss

  THAT Council authorizes Recreation Services to purchase motorized roller shades for the Community Hall in the amount of $30,821 plus GST from Ace Building Centre.

  CARRIED

9.

COUNCIL REPORTS

9.1

Mayor's Report

N/A

9.2

Council Reports

9.2.1

Councillor Wright

Councillor Wright provided a written report.

9.2.2

Councillor Brumovsky

Councillor Brumovsky provided a written report.

9.2.3

Councillor Barnes

Councillor Barnes provided a verbal report.

10.

UNFINISHED BUSINESS

N/A

11.

NEW BUSINESS

N/A

11.1

Spring Expo Table

• Resolution: 33277
  Moved by: Councillor Wright

  THAT Mayor and Council have a designated table at the Spring Expo specifically for items related to Council. 

  CARRIED

12.

BYLAWS

12.1

Bylaw No. 1512, 2024 Water Rates and Regulations Amendment

• Resolution: 33278
  Moved by: Councillor McMeeken

  THAT Bylaw No. 1512 cited as "Water Rates and Regulations Amendment Bylaw No. 1512, 2024" be adopted.

  CARRIED

12.2

Bylaw No. 1513, 2024 Sewer Rates and Regulations Amendment

• Resolution: 33279
  Moved by: Councillor Brumovsky

  THAT Bylaw No. 1513 cited as "Sewer Rates and Regulations Amendment Bylaw No. 1513, 2024" be adopted.

  CARRIED

12.3

Bylaw No. 1514, 2024 Garbage Rates and Regulations

• Resolution: 33280
  Moved by: Councillor Barnes

  THAT Bylaw No. 1514 cited as "Garbage Rates and Regulations Bylaw No. 1514, 2024" be adopted.

  CARRIED

13.

NOTICE OF MOTION

N/A

14.

COMING EVENTS

14.1

Mackenzie Community Arts Centre - Digital Amelioration by Sylvia Brumovsky

Art Exhibit - Digital Amelioration 
When: January 30 - February 24, 2024
Where: Mackenzie Community Arts Centre - 86 Centennial Drive

Special Meet the Artist Opening
January 30, 2024
6:00 pm - 7:00 pm

14.2

How Do I - Speaker Series

Celebrating Seniors' Abilities and Experience

When: Sunday February 18, 2024 
Time: 2:00 pm - 4:00 pm 
Where: Mackenzie Community Services 

Register with Cassandra 250-997-6595 or by email [email protected]

14.3

2024 WinterQuest

February 23-25, 2024 

14.4

An Evening with John Brink

Mackenzie Community Services presents an Evening with John Brink
When: March 6, 2024
Where: Mackenzie Rec Centre
Time: 6:00 pm - 8:30 pm
Admission $5

15.

INQUIRIES

Janice Nelson, Publisher of the Macktown Buzzette, asked if what the leftover money from the Northern Capital Planning Grant would be used for? Kerri Borne, Chief Financial Officer, replied that their is still a balance to pay when the new Fire Hall is completed and that's where the funds will be used for. 

16.

ADJOURNMENT

• Resolution: 33281
  Moved by: Councillor Hipkiss

  THAT the meeting be adjourned at 8:07 pm.

  CARRIED