COUNCIL MEETING
REVISED AGENDA

Meeting #:

Date:

Monday, January 08, 2024 at 7:15 P.m. - 8:15 P.m.

Location:

Council Chambers of the Municipal Office

1 Mackenzie Boulevard, Mackenzie, BC

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1.

CALL TO ORDER

We would like to begin by acknowledging the land on which we gather is within the traditional territory of the Tse'khene People of the McLeod Lake Indian Band. 

1.1

Defer to Closed Meeting

• THAT the Special Closed meeting be deferred until after the regular meeting;

  AND THAT the basis of the Special Closed Meeting relates to Section 90 (1) (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

2.

ADOPTION OF MINUTES

2.1

Regular Meeting - December 11, 2023

3.

INTRODUCTION OF LATE ITEMS

• THAT the following late items be added to the agenda:

  8. ADMINISTRATIVE REPORTS

  8.11   DOM 23-10 B Garbage Truck Replacement

  THAT Council awards the DOM 23-10B Garbage Truck Replacement to Rollins Machinery in the amount of $499,077 plus GST;

  AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.

  8.12  2024 Water, Sewer and Garbage Proposed Rates

  THAT Council directs staff on the proposed 2024 bylaw rate increases for water, sewer and garbage services.

  8.13  Council Travel – NCLGA, UBCM, LGLA Costs and Policy

  THAT Council receives this report for information.

4.

ADOPTION OF AGENDA

• THAT the Agenda be adopted as presented. 

5.

PUBLIC COMMENTS AND QUESTIONS

Please note that all comments and questions must pertain to items listed on the agenda.

Are there any members of the public in attendance this evening who wish to comment on the agenda?

Administration are there any members of the public attending through Zoom or Phone that wish to comment on the agenda?

6.

PETITIONS AND DELEGATIONS

6.1

Access and Inclusion Advisory Committee Presentation

Committee Members Elizabeth Blackburn, Chair, David Schindler, Cassandra Carter, Alice Pritchett, and Kimberly Grywinski, will present a year in review of the committee's activities and their recommendations to Council. 

7.

CORRESPONDENCE

• THAT the Correspondence listed on the Agenda be received.

7.1

For Action:

7.1.1

Mackenzie Community Services - Ski Hill Use Request

Letter received from Mackenzie Community Services requesting to use Little Mac Ski Hill for no charge during their regular hours of operation when working with a client. The majority of the use would be for the Child and Youth Care program, ages 3-19, with goals to make positive changes in their lives. 

7.1.2

District of Mackenzie Bursary

School District No. 57 has made changes to their District Awards program. They are asking Council if they approve of the following choices, outlined on page one of the letter, for the District of Mackenzie 2024 bursary ($500). 

7.2

For Consideration:

Is there anything Council wishes to address in the "For Consideration" or "Centre Table File" correspondence? 

7.2.1

Support Letter - BC License Plate Program

Letter received requesting support for expanding the licence plate program in BC to create a specialty licence plate purchasable by the public to show support for our uniformed services with a portion of the proceeds to Support Our Troops, the official charitable cause of the Canadian Armed Forces. Public input by survey is open and will close on January 31, 2024 - https://engage.gov.bc.ca/govtogetherbc/engagement/specialty-licence-plates/. Municipalities are invited to show support by writing to the Minister responsible for ICBC to join the program. 

7.2.2

Letter to Minister Farnsworth Regarding the Community Safety Act

Letter received from the City of Fort St. John sent to Minister Farnsworth requesting the Community Safety Act and Community Safety Amendment Act be brought into force. 

7.2.3

2024 Business Façade Improvement Program

Letter received from the Northern Development Initiative Trust announcing that the District's grant application to the 2024 Business Façade Improvement Program has been approved up to $20,000.

7.2.4

Service Canada in the Community - January 2024

January 9th - 1:00 pm - 4:30 pm
January 10th - 9:00 am - 12:00 pm

Mackenzie Service BC Centre
64 Centennial Drive
Mackenzie, BC

7.2.5

Northern Health Healthy Communities E-Brief - January 2024

8.

ADMINISTRATIVE REPORTS

8.1

AIAC - 3rd and 4th Quarter Activity Report

• THAT Council receives this report for information.

8.2

Age-Friendly Accessibility and Inclusion Action Plan

• THAT Council receive the Age-Friendly Accessibility and Inclusion Action Plan.

8.3

Ernie Bodin Community Centre (EBCC) – Lease Extensions

• THAT Council receives this report for information.

8.4

Short Term Rentals

• THAT Council directs staff on next steps.

8.5

Complete Communities Grant Application

• THAT Council supports the application to the Union of BC Municipalities (UBCM) for the Complete Communities Grant for up to $150,000 towards a community sustainability review;

  AND THAT Councils authorizes the Chief Administrative Officer to execute the grant application and any related documentation.

8.6

Dental Equipment Use Agreement

• THAT Council authorize Administration to enter an equipment use partnering agreement with Dr. Johannes Yliruusi for the proposed operation of a dental clinic in the District of Mackenzie.

8.7

RDFFG Building Inspection Agreement

• THAT Council authorize the District to enter into the attached Building Inspection Agreement with the Regional District of Fraser-Fort George from January 2, 2024 to April 30, 2024;

  AND THAT, for the term of the agreement, the Building Inspectors for the Regional District of Fraser-Fort George be designated as building inspectors for the municipality and as persons to enforce the District’s Building Bylaw as authorized agents under Section 16 of the Community Charter.

8.8

Council Remuneration Bylaw Amendment

• THAT Council receives this report for information.

8.9

Contract Disclosure – Chrysalid Tech & Print

• THAT Council receives this report for information.

8.10

Contract Disclosure – Garden House Bed & Breakfast

• THAT Council receives this report for information.

8.11

DOM 23-10B Garbage Truck Replacement

• THAT Council awards the DOM 23-10B Garbage Truck Replacement to Rollins Machinery in the amount of $499,077 plus GST;

  AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.

8.12

2024 Water, Sewer and Garbage Proposed Rates

• THAT Council directs staff on the proposed 2024 bylaw rate increases for water, sewer and garbage services.

8.13

Council Travel – NCLGA, UBCM, LGLA Costs and Policy

• THAT Council receives this report for information.

9.

COUNCIL REPORTS

9.1

Mayor's Report

9.2

Council Reports

9.2.1

Councillor Wright

10.

UNFINISHED BUSINESS

11.

NEW BUSINESS

12.

BYLAWS

12.1

Bylaw No. 1511 Annual Mayor and Council Remuneration Amendment

• THAT Bylaw No. 1511 cited as "Annual Mayor and Councillor Remuneration and Expenses Amendment Bylaw No. 1511, 2024" be given the first three readings. 

13.

NOTICE OF MOTION

14.

COMING EVENTS

14.1

"How Do I..." Speaker Series

Date: Sunday, January 21, 2024
Time: 2:00 pm - 4:00 pm
Location: Mackenzie Community Services
Speaker: Wendy Chambers

15.

INQUIRIES

• In-person
• Online (Zoom/phone)
• Written comments received

16.

ADJOURNMENT