COUNCIL MEETING
REVISED AGENDA

Meeting #:

Date:

Monday, February 12, 2024 at 7:15 P.m. - 8:15 P.m.

Location:

Council Chambers of the Municipal Office

1 Mackenzie Boulevard, Mackenzie, BC

1.
CALL TO ORDER

We would like to begin by acknowledging the land on which we gather is within the traditional territory of the Tse'khene People of the McLeod Lake Indian Band.

1.1
Defer to Closed Meeting

THAT the Special Closed meeting be deferred until after the regular meeting;

AND THAT the basis of the Special Closed Meeting relates to Section 90 (1) (c) labour relations or other employee relations; and Section 90 (1) (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act.

2.
ADOPTION OF MINUTES

2.1
Committee of the Whole - January 22, 2024

1.Post-Meeting Minutes - CoW_Jan22_2024 - English.pdf

2.2
Regular Meeting - January 22, 2024

1.Post-Meeting Minutes - RC_Jan22_2024 - English.pdf

3.
INTRODUCTION OF LATE ITEMS

THAT the following late item be added to the agenda:

8. ADMINISTRATIVE REPORTS

8.8 Community Hall - Motorized Solar Shades

THAT Council authorizes Recreation Services to purchase motorized roller shades for the Community Hall in the amount of $30,821 plus GST from Ace Building Centre.

4.
ADOPTION OF AGENDA

THAT the Agenda be adopted as presented.

5.
PUBLIC COMMENTS AND QUESTIONS

Please note that all comments and questions must pertain to items listed on the agenda.

Are there any members of the public in attendance this evening who wish to comment on the agenda?

Administration are there any members of the public attending through Zoom or Phone that wish to comment on the agenda?

6.
PETITIONS AND DELEGATIONS

Bob Lees and Rory Boyle, representatives of the BC Summer Swimming Association, will address Mayor and Council regarding hosting the 2024 Summer Swim meet in Mackenzie.

7.
CORRESPONDENCE

THAT the Correspondence listed on the Agenda be received.

7.1
For Action:

7.1.1
CivicInfo BC Membership Dues 2024

1.CivicInfo BC Membership Renewal.pdf

Letter and invoice in the amount of $263.55 from CivicInfo BC for the annual membership dues for 2024. The dues for 2023 were $263.55.

7.2
For Consideration:

Is there anything Council wishes to address in the "For Consideration" or "Centre Table File" correspondence?

7.2.1
District of Sicamous - Support for Bill 34

1.2024-01-26_Support for Bill-34.pdf

Correspondence received from the District of Sicamous requesting support for Bill 34.

7.2.2
City of Abbotsford - UBCM Resolution

1.2024-01-31 - Letter to UBCM Member Municipalities re Support for Resolution.pdf

Letter received from the City of Abbotsford requesting UBCM member municipalities support their UBCM resolution for additional funding to open detox centres in the Fraser Health Region.

7.2.3
City of Campbell River Support for Community Safety Act

1.Campbell River Correspondence.pdf

Email received from the Mayor of the City of Campbell River in support of the request made by the City of Fort St. John to enact the Community Safety Act.

7.2.4
Legislative Reform Initiative Update

1.Legislative Reform Update.pdf

Letter received from the Regional District of Nanaimo with updates from the Legislative Reform that was held on September 21, 2023. The interactive discussion-based panel session focused on reform of the Local Government Act at the UBCM Annual Convention in Vancouver. A What We Heard Report and Background and Discussion Questions have been included. A copy of the presentation from the event will be placed in the Centre Table File.

7.2.5
West Fraser Timber Co. Ltd. Announcement

1.2024-01-24 West Fraser Saw Mill Closure MEDIA RELEASE.pdf

Letter received from the Village of Fraser Lake announcing West Fraser Timber Company Limited's closure of the Fraser Lake Sawmill.

7.2.6
Support our Troops Licence Plate Program - Update

1.Support Our Troops BC Licence Plate Program.pdf

Support our Troops Licence Plate Program update received including letters of support from the local MLA and MP. Request received for the District to write a similar letter of support towards the program.

7.2.7
Northern Health Healthy Communities E-Brief - February 2024

1.February 2024 Northern Health Healthy Communities E-Brief.pdf

7.2.8
Service Canada in the Community

1.Mackenzie Outreach Poster Feb 2024.pdf

February 13 - 1:000 pm - 4:30 pm
February 14 - 9:00 am - 12:00 pm

Mackenzie Service BC Centre
64 Centennial Drive

7.2.9
Enbridge - Westcoast Energy Inc. - Sunrise Expansion Program - Project Update

1.Enbridge - Westcoast Energy Inc. - Sunrise Expansion Program Project Update.pdf

7.3
Centre Table File

Forest Enhancement Society of BC January 2024 Newsletter
Heritage Week - February 19-25, 2024 Poster
BC Forest Professional Winter 2024 Magazine
North of 60 Mining and Exploration Review 2024 Magazine

8.
ADMINISTRATIVE REPORTS

8.1
2024 Budget Survey Results

1.2024 Budget Survey Results.pdf

2.2024 Budget Survey - What We Heard (2).pdf

THAT Council receives this report for information.

8.2
Visitor Centre Caboose Operations 2024

1.Visitor Centre Caboose Operations 2024 - Follow-up.pdf

THAT Council directs staff as to next steps.

8.3
2024 – 2025 Electrical Services Contract

1.2024 - 2025 Electrical Services Contract.pdf

2.RTC_Electrical_Services_Review - 2021.pdf

THAT Council approves the submission from Frontline Industries Limited for the 2024 – 2025 Electrical Services Contract;

AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.

8.4
Council Policy 1.14 Sale of Used Items to the Public

1.2023 Surplus Auction Review.pdf

2.Proposed Additions to 1.14 Sale of Used Items to Public.pdf

3.1.14 Sale of Used Items to Public.pdf

THAT Council amends Council Policy 1.14 Sale of Used Items to the Public to include updated auction procedures.

8.5
Emergency Operations Centre (EOC) Equipment and Training Grant

1.UBCM Emergency Operation Centre Equipment and Training Grant .pdf

THAT Council approves the application to the UBCM Community Emergency Preparedness Fund for $30,000 towards Emergency Operations Centre equipment, training, and personnel wages;

AND THAT the Chief Administrative Officer be authorized to execute the grant application and, if the application is successful, any related documentation.

8.6
Accessible Parking

1.Accessible Parking.pdf

2.Accessible Parking (004).pdf

THAT the accessible and library staff parking spaces in front of the Recreation Centre be repainted and signed as shown in Option #2 to create three accessible parking spaces to the minimum size requirements set in Zoning Bylaw No. 1368, 2017 of 4.0 meters wide and 7.5 meters long, with the additional 1.5 meters accessibility lanes for side-loading vehicles adjacent the parking spaces.

8.7
CN Bike Trail Licence of Occupation

1.CN Bike Trail LOO.pdf

2.Appendix A - CN Licence of Occupation.pdf

3.Industrial Area Bike Trail.pdf

THAT Council authorizes the Chief Administrative Officer to execute the attached ten-year Licence of Occupation with Canadian National Railway Company to allow for the purposes of recreation of non-motorized vehicles.

8.8
Community Hall – Motorized Solar Shades

1.Community Hall – Motorized Solar Shades.pdf

THAT Council authorizes Recreation Services to purchase motorized roller shades for the Community Hall in the amount of $30,821 plus GST from Ace Building Centre.