COUNCIL MEETING
AGENDA

Meeting #:

Date:

Monday, June 10, 2024 at 7:15 P.m. - 8:15 P.m.

Location:

Council Chambers of the Municipal Office

1 Mackenzie Boulevard, Mackenzie, BC

1.
CALL TO ORDER

We would like to begin by acknowledging the land on which we gather is within the traditional territory of the Tse'khene People of the McLeod Lake Indian Band.

1.1
Defer to Closed Meeting

THAT the Special Closed meeting be deferred until after the regular meeting;

AND THAT the basis of the Special Closed Meeting relates to Section 90 (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] and Section 90 (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

2.
ADOPTION OF MINUTES

2.1
COTW- May 27, 2024

1.Post-Meeting Minutes - CoW_May27_2024 - English.pdf

2.2
Regular Meeting - May 27, 2024

1.Post-Meeting Minutes - RC_May27_2024 - English.pdf

4.
ADOPTION OF AGENDA

THAT the Agenda be adopted as presented.

5.
PUBLIC COMMENTS AND QUESTIONS

Please note that all comments and questions must pertain to items listed on the agenda.

Are there any members of the public in attendance this evening who wish to comment on the agenda?

Administration are there any members of the public attending through Zoom or Phone that wish to comment on the agenda?

6.
PETITIONS AND DELEGATIONS

6.1
License to Use - Barn Extension

1.Rob Souka Letter.pdf

2.Property View 1.pdf

3.Property View.pdf

4.Proposed Barn Addition.pdf

Rob Souka, resident, is asking Council to approve request for proposed barn extension.

6.2
License to Use - Fencing

1.Andre Garon LTU.pdf

2.20240605_061659.pdf

3.Garon LTU Photo.pdf

Andre Garon, resident, is requesting Council's permission to build a fence on District-owned land, between his lot, 16 Selwyn Drive, and 14 Selwyn Drive

7.
CORRESPONDENCE

THAT the Correspondence listed on the Agenda be received.

7.1
For Action:

7.1.1
2024 UBCM Meeting Appointments

1.Letter From Premier David Eby and Letter from Minister Anne Kang_Redacted.pdf

Letters from Premier David Eby and Minister Anne Kang, Minister of Municipal Affairs regarding meetings at the Union of BC Municipalities Conference in September 2024. The deadline to request a meeting with the Premier, Minister Kang, and all other Cabinet Ministers is June 21, 2024.

To assist with booking, staff are requesting Council's feedback on:

Who Council wishes to meet with at UBCM?
What Council wishes to list for discussion topics for each meeting (we can choose up to three (3) per meeting)

2024 UBCM Convention Provincial Appointment Book has been included in the Centre Table File for further information.

7.1.2
UBCM Convention - Invitation to Meet with BC Hydro

1.BC HYDRO INVITATION.pdf

Invitation from BC Hydro to meet with Senior BC Hydro executives during the week of September 16, 2024 at the 2024 UBCM Convention. Deadline to reply is June 28, 2024.

7.1.3
Request for Support for Canadian Council for the Arts: Cultivate Grant

1.Request for Support June 2024 Creative Hands of the North.pdf

Support request from the Mackenzie Community Arts Centre for their application to the Canadian Council of Arts: Cultivate Grant to begin the process of building a tourism loop/online network.

7.1.4
Mackenzie Chamber of Commerce - Expansion Project

1.District of Mackenzie Draft Letter of support-SPM Trust.pdf

Attached is a draft letter of support the Mackenzie Chamber of Commerce is requesting Council provide in support of their application to the South Peace Mackenzie Trust.

7.2
For Consideration:

Is there anything Council wishes to address in the "For Consideration" or "Centre Table File" correspondence?

7.2.1
Letter to Honorable Bruce Ralston

1.Corr_Min.Ralston_28May2024.pdf

A letter to Minister of Forests, Bruce Ralston from Mayor Kermit Dahl of Campbell River, regarding the state of Forestry in B.C.

3.SEP postcard with website, video, virtual open house(1).pdf

4.SEP Responsible execution (ESA) brochure(1).pdf

Letter to District providing updates regarding proposed Sunrise Expansion Program (Project) including information links, contact email and number.

7.2.5
BC Rural Health Network Newsletter

1.BCRHN - June 2024.pdf

The June 2024 BC Rural Health Network Newsletter for June 2024

7.3
Centre Table File

Grader RFP Proposal - Brandt Tractor
2024 UBCM Convention Provincial Appointment Book
Emails (3) from residents regarding roaming cats.

8.
ADMINISTRATIVE REPORTS

8.1
Building Inspection Services

1.Building Inspection Services.pdf

2.Contract - 24-101 - Professional Services Agreement (1).pdf

THAT Council authorize the District to enter the attached building inspection services agreement with Praxis Solutions in the amount of $6,750 per month, plus $240 per occurrence to travel to Mackenzie, BC, plus GST;

AND THAT, for the term of the agreement, the Building Inspectors at Praxis Solutions be designated as building inspectors for the municipality and as persons to enforce the District’s Building Bylaw as authorized agents under Section 16 of the Community Charter;

AND THAT the Chief Administrative Officer be delegated the authority to renew the contract following expiration if mutually agreed.

8.2
DOM 24 - 02 Grader Replacement

1.Grader Replacement - Contract Award.pdf

THAT Council awards the DOM 24 - 02 Grader Replacement to Brandt Tractor Limited in the amount of $644,755 plus GST;

AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.