Regular Council Meeting

Minutes

-
Council Chambers of the Municipal Office
1 Mackenzie Boulevard, Mackenzie, BC
Council Present:
  • Mayor J. Atkinson, 
  • Councillor A. Barnes, 
  • Councillor V. Brumovsky, 
  • Councillor A. Hipkiss, 
  • Councillor R. McMeeken, 
  • Councillor K. Tapper, 
  • and Councillor J. Wright 
Staff Present:
  • Chief Administrative Officer D. Smith, 
  • Chief Financial Officer K. Borne, 
  • Director of Recreation Services T. Gilmer, 
  • Director of Operations J. Murray, 
  • Director of Corporate Services E. Kaehn, 
  • and Legislative Clerk/Executive Assistant C. Smirle 

CALLED TO ORDER AT 7:25 PM.

Mayor Atkinson acknowledged the land on which we gather is within the traditional territory of the Tse’khene People of the McLeod Lake Indian Band.

  • Resolution:33203
    Moved by:Councillor McMeeken

    THAT the Special Closed meeting be deferred until after the regular meeting;

    AND THAT the basis of the Special Closed Meeting relates to Section 90 (1) (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

    CARRIED

The minutes of the Regular Meeting held on December 11, 2023 were adopted as presented.

  • Resolution:33204
    Moved by:Councillor Barnes

    THAT the following late items be added to the agenda:

    8. ADMINISTRATIVE REPORTS

    8.11   DOM 23-10 B Garbage Truck Replacement

    THAT Council awards the DOM 23-10B Garbage Truck Replacement to Rollins Machinery in the amount of $499,077 plus GST;

    AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.

    8.12  2024 Water, Sewer and Garbage Proposed Rates

    THAT Council directs staff on the proposed 2024 bylaw rate increases for water, sewer and garbage services.

    8.13  Council Travel – NCLGA, UBCM, LGLA Costs and Policy

    THAT Council receives this report for information.

    CARRIED
  • Resolution:33205
    Moved by:Councillor Hipkiss

    THAT the Agenda be adopted as presented. 

    CARRIED

Jim Wiens, Mackenzie Museum Curator, spoke to Mayor and Council regarding the Ernie Bodin Community Centre lease extension Council report. Mr. Wiens noted that he provided a presentation to Council in November stating the Museum’s plans and that they have been working with an Architect on a new building to host the Museum. He added that there have been delays with communication and they will be looking for a new architect. Mr. Wiens asked for clarification of the $150,000 maintenance costs to extend the lease mentioned in the Council report. Mr. Wiens noted that the suggested space in the Rec Centre as a temporary location would not be big enough to hold all of the Museum’s belongings and care would need to be taken to ensure appropriate storage space would be designated. Mr. Wiens also noted that the Museum has been successful in raising over $60,000 in donations for a new space. 

Mayor Atkinson asked if the Museum had applied for the Canada Cultural Museum Fund? Mr. Wiens replied that a majority of the grants require a plan to be in place before you can apply. Mayor Atkinson asked if the Museum plans to find a new architect? Mr. Wiens responded that yes they were hoping to find one as soon as possible and want to make sure they can find a respectable place for the Museum. Councillor Hipkiss noted that she would love it if the Museum could work with the Chamber of Commerce and have both under the same building.

Kathryn Cowie, Museum Board President, expressed her concerns for the Mackenzie Museum and requested that Council please give them some more time as the issues they have been faced with have out of their control.

Committee Members Elizabeth Blackburn, Chair, David Schindler, Cassandra Carter and Kimberly Grywinski, will presented a year in review of the committee's activities and their recommendations to Council. 

  • Resolution:33206
    Moved by:Councillor Barnes

    THAT the Correspondence listed on the Agenda be received.

    CARRIED
  • Councillor Wright declared a conflict on this item. (Councillor Wright left the room and returned after the discussion and vote. ;)
  • Resolution:33207
    Moved by:Councillor Hipkiss

    THAT employees from Mackenzie Community Services be authorized to use Little Mac Ski Hill free of charge during their regular hours of operation when working with a client as part of their programming. 

    CARRIED
  • Resolution:33208
    Moved by:Councillor Barnes

    THAT Council approve a $500 bursary to School District No. 57 towards their District awards program in 2024.

    CARRIED
  • Resolution:33209
    Moved by:Councillor Wright

    THAT the District of Mackenzie share the BC Licence Plate Program survey link on social media.

     

    CARRIED
  • Resolution:33210
    Moved by:Councillor Barnes

    THAT the District of Mackenzie send a letter to Minister Farnworth requesting the Community Safety Act and Community Safety Amendment Act be brought into force in support of the letter received from the City of Fort St. John regarding the crime residents are being exposed to. 

    CARRIED
  • Resolution:33212
    Moved by:Councillor Brumovsky

    THAT Council defer the decision to receive the Age-Friendly Accessibility and Inclusion Action Plan until all final edits are made.

    CARRIED
  • Resolution:33213
    Moved by:Councillor Barnes

    THAT Council does not extend the lease at the Ernie Bodin Community Centre for the Arts Centre and Museum.

    Opposed (3)Councillor Brumovsky, Councillor Tapper, and Councillor Wright
    CARRIED (4 to 3)
  • Resolution:33214
    Moved by:Councillor Hipkiss

    THAT Council directs staff to proceed with the process for developing short-term rental regulations in Mackenzie.

    CARRIED
  • Resolution:33215
    Moved by:Councillor Brumovsky

    THAT Council supports the application to the Union of BC Municipalities (UBCM) for the Complete Communities Grant for up to $150,000 towards a community sustainability review;

    AND THAT Councils authorizes the Chief Administrative Officer to execute the grant application and any related documentation.

    CARRIED
  • Resolution:33216
    Moved by:Councillor Hipkiss

    THAT Council authorize Administration to enter an equipment use partnering agreement with Dr. Johannes Yliruusi for the proposed operation of a dental clinic in the District of Mackenzie.

    CARRIED
  • Resolution:33217
    Moved by:Councillor Barnes

    THAT Council authorize the District to enter into the attached Building Inspection Agreement with the Regional District of Fraser-Fort George from January 2, 2024 to April 30, 2024;

    AND THAT, for the term of the agreement, the Building Inspectors for the Regional District of Fraser-Fort George be designated as building inspectors for the municipality and as persons to enforce the District’s Building Bylaw as authorized agents under Section 16 of the Community Charter.

    CARRIED
  • Resolution:33218
    Moved by:Councillor McMeeken

    THAT Council receives this report for information.

    CARRIED
  • Councillor Hipkiss declared a conflict on this item. (Councillor Hipkiss left the room and returned after the discussion and vote.)
  • Resolution:33219
    Moved by:Councillor Tapper

    THAT Council receives this report for information.

    CARRIED
  • Resolution:33220
    Moved by:Councillor Tapper

    THAT Council receives this report for information.

    CARRIED
  • Resolution:33221
    Moved by:Councillor McMeeken

    THAT Council awards the DOM 23-10B Garbage Truck Replacement to Rollins Machinery in the amount of $499,077 plus GST;

    AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.

    CARRIED
  • Resolution:33222
    Moved by:Councillor McMeeken

    THAT Council approve a 2024 water rate increase of 12%.

    Opposed (1)Councillor Brumovsky
    CARRIED (6 to 1)
  • Amendment:
    Resolution:33223
    Moved by:Councillor Hipkiss

    THAT Council approve a 2024 sewer rate increase of 7%.

    Opposed (5)Councillor Barnes, Mayor Atkinson, Councillor McMeeken, Councillor Tapper, and Councillor Wright
    DEFEATED (2 to 5)
  • Amendment:
    Resolution:33224
    Moved by:Councillor Wright

    THAT Council approve a 2024 sewer rate of 9%.

    Opposed (2)Councillor Hipkiss, and Councillor Brumovsky
    CARRIED (5 to 2)
  • Amendment:
    Resolution:33225
    Moved by:Councillor Brumovsky

    THAT Council approve a 2024 residential garbage rate increase of 6.5%.

    CARRIED
  • Amendment:
    Resolution:33226
    Moved by:Councillor Tapper

    THAT Council approve a 2024 commercial garbage rate increase of 7%.

    CARRIED
  • Resolution:33227
    Moved by:Councillor Hipkiss

    THAT all Councilor's be approved to attend the annual NCLGA, UBCM and LGLA conferences without the expense included in their yearly budget;

    AND THAT Council's annual training and travel budget be reduced from $5,000 to $3,000.

    CARRIED

N/A

12.

 
  • Resolution:33228
    Moved by:Councillor Barnes

    THAT Bylaw No. 1511 cited as "Annual Mayor and Councillor Remuneration and Expenses Amendment Bylaw No. 1511, 2024" be given the first three readings. 

    CARRIED

Date: Sunday, January 21, 2024
Time: 2:00 pm - 4:00 pm
Location: Mackenzie Community Services
Speaker: Wendy Chambers

Michelle Bobrel, President of the Mackenzie Community Arts Council, thanked Council for reaching a decision regarding the extension of the lease on the Ernie Bodin Community Centre. She added that now the Arts Centre can progress and move forward with their initiatives.

Shannon Bezo, resident, asked if day passes were still available for Little Mac Ski Hill? Terry Gilmer, Director of Recreation Services, replied that when COVID-19 hit we updated the bylaw to add in day passes in addition to seasons passes. We are just waiting for snow and to open the Hill.

Ms. Bezo expressed disappointment with the motion not to renew the lease for the Ernie Bodin Community Centre. A comment was made suggesting that the Museum and the Chamber of Commerce be housed in the same building, as President of the Chamber it is concerning that is an expectation. Ms. Bezo asked how long the suggested temporary location is sustainable? Mr. Gilmer replied that storage should not be an issue as the Rec Centre has been decluttering. It was suggested that the groups moving into the Rec Centre try to de-clutter as much as possible as well.   

Ms. Bezo asked if there will be a plan to advertise for developers to come to our community, regarding the short term rentals? Mayor Atkinson replied that the plan to bring short term rentals to the community would be a separate initiative. Emily Kaehn, Director of Corporate Services, added that we currently actively try to recruit new development in Mackenzie.

Ms. Bezo expressed appreciation for Councillor Brumovsky's stance on exercising caution with the proposed rate increase for water, sewer, and garbage services. She emphasized the existence of community members relying on food banks, underscoring their potential challenges in coping with heightened rates. Inquiring about potential assistance, Ms. Bezo asked if there were any available grants to support those who might struggle with the proposed increases.

In response, Ms. Borne conveyed that the District actively seeks grants, utilizing every opportunity to maximize resources. She stressed the significance of accumulating reserves to address aging infrastructure without resorting to borrowing. Ms. Bezo then raised the possibility of a northern economic benefits agreement, prompting Mayor Atkinson to respond that, to her knowledge, such an agreement was not currently available.

  • Resolution:33229
    Moved by:Councillor Hipkiss

    THAT the meeting be adjourned at 9:46 pm.

    CARRIED
No Item Selected