COUNCIL MEETING
REVISED AGENDA

Meeting #:

Date:

Monday, October 23, 2023 at 7:15 P.m. - 8:15 P.m.

Location:

Council Chambers of the Municipal Office

1 Mackenzie Boulevard, Mackenzie, BC

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1.

CALL TO ORDER

We would like to begin by acknowledging the land on which we gather is within the traditional territory of the Tse'khene People of the McLeod Lake Indian Band. 

2.

ADOPTION OF MINUTES

2.1

Regular Meeting - October 10, 2023

2.2

Special Meeting - October 10, 2023

3.

INTRODUCTION OF LATE ITEMS

• THAT the following late item be added to the agenda:

  8. ADMINISTRATIVE REPORTS

  8.7 DOM 23-10 Street Sweeper Replacement

  THAT Council awards the purchase of a 2023 Bucher Regenerative R65M Street Sweeper to Rollins Machinery Ltd. in the amount of $422,740 plus GST;

  AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation. 

4.

ADOPTION OF AGENDA

• THAT the Agenda be adopted as presented. 

5.

PUBLIC COMMENTS AND QUESTIONS

Please note that all comments and questions must pertain to items listed on the agenda.

Are there any members of the public in attendance this evening who wish to comment on the agenda?

Administration are there any members of the public attending through Zoom or Phone that wish to comment on the agenda?

6.

PETITIONS AND DELEGATIONS

7.

CORRESPONDENCE

• THAT the Correspondence listed on the Agenda be received.

7.1

For Action:

7.1.1

NCLGA 2023-2024 Membership Dues

North Central Local Government Association membership dues for 2023-2024 in the amount of $2,303.71. The 2022-2023 membership dues were $2,273.65.

7.1.2

Letter of Support - Foundry in Mackenzie

Letter received from Mackenzie Community Services requesting the District of Mackenzie provide a letter of support for a Foundry location in Mackenzie. 

7.1.3

Rocky Mountain Riders

Letter received from the Rocky Mountain Riders with the following requests:

1. Permission to re-establish the snowmobile trail located on District land that would connect the District works yard and Morfee Mtn. Road;
2. Request for support in submitting a tenure application for the portion of the trail that is located on crown land within District boundaries;
3. Resolution of Support towards their REDIP application as well as being listed as a project partner on their application.

7.1.4

Letter of Support - MackChu Brewing

Request received from Petr Skala owner of MackChu Brewing for a letter of support from the District towards their grant application to the South Peace Mackenzie Trust for funding towards the startup of their new business.

7.2

For Consideration:

Is there anything Council wishes to address in the "For Consideration" or "Centre Table File" correspondence? 

7.2.1

Mackenzie Chamber of Commerce Auction

Letter received from the Mackenzie Chamber of Commerce looking for donations to their Annual Auction that will be held on November 25, 2023. 

7.3

Centre Table File

• Morfee Lake Floating Dock - Attachments 

8.

ADMINISTRATIVE REPORTS

8.1

2024 Council Liaison Appointments

• THAT Council approves the 2024 Council Liaison Appointments as attached in this report.

8.2

Morfee Lake Floating Dock

• THAT Council approves the purchase of an Inflatable Bongo 13 Water Park in the amount of $3,400 plus GST.

8.3

Cul-de-sac Parking Bylaws

• THAT Council receives this report for information.

8.4

Commercial Daycare Lease – Gammie’s Daycare

• THAT Council authorizes the Chief Administrative Officer to enter into a three-year lease agreement with Gammie’s Daycare, operated by Nancy Windsor, to allow for a designated outdoor space for the purpose of enhancing recreational activities for children under their care.

8.5

Mackenzie Industrial Area Snow Removal 2023/2024

• THAT Council awards the 2023-2024 Snow Removal Contract for the Mackenzie Industrial Area to Cordwood Industries in the amount of $37,525 plus GST;

  AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.

8.6

NDIT - Business Façade Improvement Program 2024

• THAT the District of Mackenzie supports the application to the Northern Development Initiative Trust from the District of Mackenzie for a grant of up to $20,000 for the Business Façade Improvement program from the Prince George Regional Development Account;

  AND THAT the Chief Administrative Officer be authorized to execute the grant application and, if the application is successful, any related documentation.

8.7

DOM 23-10 Street Sweeper Replacement

• THAT Council awards the purchase of a 2023 Bucher Regenerative R65M Street Sweeper to Rollins Machinery Ltd. in the amount of $422,740 plus GST;

  AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.

9.

COUNCIL REPORTS

9.1

Mayor's Report

9.1.1

Mayor Atkinson

9.2

Council Reports

9.2.1

Councillor Wright

9.2.2

Councillor Tapper

10.

UNFINISHED BUSINESS

11.

NEW BUSINESS

12.

BYLAWS

12.1

Bylaw No. 1505 Permissive Tax Exemption

• THAT Bylaw No. 1505 cited as "Permissive Tax Exemption Bylaw No. 1505, 2023" be adopted.

12.2

Bylaw No. 1506 Permissive Tax Exemption

• THAT Bylaw No. 1506 cited as "Permissive Tax Exemption Bylaw No. 1506, 2023" be adopted.

12.3

Bylaw No. 1507 Permissive Tax Exemption

• THAT Bylaw No. 1507 cited as "Permissive Tax Exemption Bylaw No. 1507, 2023" be adopted.

13.

NOTICE OF MOTION

13.1

Agricultural Information Fair

• THAT District staff plan for an Agriculture Information Fair. 

13.2

Remaining Council Travel Funds

• THAT the remaining funds allocated for Councillor travel, which was not spent during 2023, be redirected to a one-time grant opportunity that non-profits in Mackenzie can apply for to do projects designed for community benefit.

14.

COMING EVENTS

14.1

Open House - Official Community Plan Amendment

Wednesday October 25, 2023
Mackenzie Recreation Centre
5:00 pm - 7:00 pm 
The District is looking to establish Development Permit Area’s (DPA’s) within the District of Mackenzie. The purpose of the open house is to inform residents about a proposed amendment to the Official Community Plan Bylaw No. 1304.

14.2

Halloween Fireworks - Mackenzie Recreation Centre

October 31, 2023 - 7:00 pm
Upper parking lot at the Recreation Centre

15.

INQUIRIES

• In-person
• Online (Zoom/phone)
• Written comments received

16.

ADJOURNMENT