COUNCIL MEETING
AGENDA

Meeting #:

Date:

Monday, December 09, 2024 at 7:15 P.m. - 8:15 P.m.

Location:

Council Chambers of the Municipal Office

1 Mackenzie Boulevard, Mackenzie, BC

1.
CALL TO ORDER

We would like to begin by acknowledging the land on which we gather is within the traditional territory of the Tse'khene People of the McLeod Lake Indian Band.

1.1
Defer to Closed Meeting

THAT the Special Closed meeting be deferred until after the regular meeting;

AND THAT the basis of the Special Closed Meeting relates to Section (1) (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; And Section 90 (1) (k)negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;

2.
ADOPTION OF MINUTES

2.1
Committee of the Whole - November 25, 2024

1.COTW November 25, 2024 Minutes.pdf

2.2
Regular Meeting - November 25, 2024

1.Post Meeting minutes November 25, 2024.pdf

4.
ADOPTION OF AGENDA

THAT the Agenda be adopted as presented.

5.
PUBLIC COMMENTS AND QUESTIONS

Please note that all comments and questions must pertain to items listed on the agenda.

Are there any members of the public in attendance this evening who wish to comment on the agenda?

Administration are there any members of the public attending through Zoom or Phone that wish to comment on the agenda?

In 2020, Council adopted the Community Grants Policy 3.16 which requires all organizations approved for Fee-For-Service Agreements to provide an in-person presentation to Council at the end of each year highlighting accomplishments, goals and objectives, benefits provided to the community, and a financial statement outlining how the District’s funding was utilized. The following organizations will be presenting this evening:

Mackenzie Autumn Lodge Society
Mackenzie Community Arts Council

7.
CORRESPONDENCE

THAT the Correspondence listed on the Agenda be received.

7.1
For Action:

7.1.1
NCLGA Membership Dues

1.2024_25 NCLGA Membership Fees .pdf

2.2024-2025 NCLGA Membership Renewal Letter (Mackenzie) .pdf

3.NCLGA Invoice 2185-District of Mackenzie.pdf

7.1.2
Mackenzie Community Arts Council - Request for Support

1.Request to DOM for snow removal Dec 2024.pdf

2.Mackenzie Community Arts November invoice.pdf

Mackenzie Community Arts Council is requesting support from the District of Mackenzie to cover the cost of snow removal at their new location.

7.2
For Consideration:

Is there anything Council wishes to address in the "For Consideration" or "Centre Table File" correspondence?

7.2.1
Letter to Kiel Giddens

1.Kiel Giddens Congratulatory Letter.pdf

A congratulatory letter from Mayor Joan Atkinson to newly elected Prince George - Mackenzie MLA Kiel Giddens.

7.2.5
2025 Calendar for Council

1.2025 Council Calendar.pdf

7.2.6
November Notice of Motion Letters of Support

1.Idea from Jesse Wright_Redacted.pdf

2.Motion proposed Economic Development_Redacted.pdf

Letters from residents supporting the notice of motion brought forward at the November 25 Regular Meeting of Council.

7.3
Centre Table File

8.
ADMINISTRATIVE REPORTS

8.1
Notice of Motion - South Peace Mackenzie Trust Application

1.South Peace Mackenzie Trust Application Report.pdf

THAT Council directs staff to submit a grant application to the South Peace Mackenzie Trust with the intention of hiring a second Economic Development Worker for the municipality to work in the Corporate Service Department.

8.2
External Audit Services (2024-2026)

1.External Audit Services (2024-2026).pdf

THAT Council awards the 2024-2026 External Audit Services to KPMG in the amount of $51,020 + GST;

AND THAT subject to satisfactory performance of the services, the term may be extended, if mutually agreed, for an additional two (2) year period.

8.3
2025 Council Liaison Appointments - Update

1.2025 Council Liaison Appointments - Update.pdf

2.2025 Liaison Appointments - Final.pdf

THAT Council appoints Councillor Peter Kyllo as an alternate liaison to the Access and Inclusion Advisory Committee for a one-year term;

AND THAT Council approve the updated 2025 Council Liaison Appointment attached to this report.

8.4
Interim Housing Needs Report

1.Interim Housing Needs Report.pdf

2.2019 District of Mackenzie Housing Needs Final Report.pdf

3.Appendix B - IHNR.pdf

THAT the 2019 District of Mackenzie (District) Housing Needs Report be updated to include the Interim Housing Needs Report in Attachment A as Appendix B;

AND THAT the updated 2019 District of Mackenzie Housing Needs Report be published on the District’s website to fulfill the District’s requirements under the Local Government Act.