COUNCIL MEETING
AGENDA

Meeting #:

Date:

Tuesday, May 23, 2023 at 7:15 P.m. - 8:15 P.m.

Location:

Council Chambers of the Municipal Office

1 Mackenzie Boulevard, Mackenzie, BC

1.
CALL TO ORDER

We would like to begin by acknowledging the land on which we gather is within the traditional territory of the Tse'khene People of the McLeod Lake Indian Band.

2.
ADOPTION OF MINUTES

2.1
Regular Meeting - May 8, 2023

1.Post-Meeting Minutes - RC_May08_2023 - English.pdf

4.
ADOPTION OF AGENDA

THAT the Agenda be adopted as presented.

5.
PUBLIC COMMENTS AND QUESTIONS

Please note that all comments and questions must pertain to items listed on the agenda.

Are there any members of the public in attendance this evening who wish to comment on the agenda?

Administration are there any members of the public attending through Zoom or Phone that wish to comment on the agenda?

Chance Salisbury and Timothy James, students at Mackenzie Secondary School, received funding from the District in the amount of $200 each to attend the 2023 Provincial Ski & Snowboard Championship in Sun Peaks, as per Council Policy 1.8 (Travel Grant Policy). Chance and Timothy will be sharing their experiences this evening with Mayor and Council.

6.2
BCSSA - Cariboo Regional Board

Bob Lees and Rory Boyle, representatives of the BC Summer Swimming Association Cariboo Regional Board, will be present to discuss the decision made to deny their recent application to the District of Mackenzie's Community Grants Program Second In-take. Their grant request was for waiving of the Mackenzie Recreation Centre pool rental fees to host a swim meet on June 10/11, 2023. The value of the grant request was $2625.

7.
CORRESPONDENCE

THAT the Correspondence listed on the Agenda be received.

7.1
For Action:

7.2
For Consideration:

Is there anything Council wishes to address in the "For Consideration" or "Centre Table File" correspondence?

7.2.1
BCRTS - Crisis Communications Support

1.Proactive Crisis Communications Support.pdf

Email received from the BC Regional Tourism Secretariat announcing a partnership with Hatch Comms that will provide proactive crisis communications support for visitors throughout the provide during an emergency event.

7.2.2
Health Canada

1.Health Canada - Poisioned.pdf

Health Canada has launched a new toll-free number for poison centres across the country, 1-844-POISON-X or 1-844-764-7669.

7.2.3
Centerra Gold Office Closures

1.2023-05-15 Centerra Office Closures.pdf

Letter from Kevin Moutray, Mayor of Vanderhoof regarding Centerra Gold recent announcement of office closures in Fort St. James and Prince George.

7.3
Centre Table File

7.3.1
Shine Magazine 2023

7.3.2
Wood Design & Building Magazine Spring 2023

7.3.3
BC Business Magazine May/June 2023

7.3.4
CHOA Journal Spring 2023

8.
ADMINISTRATIVE REPORTS

8.1
Asphalt and Concrete Work RFP – Contract Award

1.Asphalt RFQ - Contract Award.pdf

Luke McDonald, Principal at L&M Engineering Limited, will be present to answer any questions from Council regarding the proposed contract and scope of work.

THAT Council awards the 2023 Asphalt and Concrete Works project to Terus Construction Ltd. dba Pittman Asphalt in an amount up to $949,504.15 plus GST;

AND THAT the Chief Administrative Officer be authorized to execute the contract and any related documentation.

8.2
Downtown Vision and Action Plan – Final Consideration

1.Downtown Vision and Action Plan - Final Consideration.pdf

2.Survey_Responses_Report.pdf

3.2022-05-12_Mackenzie_DVAP.pdf

Evan Peterson and Mark McNaughton from Barefoot Planning and Design will give a brief presentation on the Downtown Vision and Action Plan.

THAT Council receives the District of Mackenzie – Downtown Vision and Action Plan.

8.3
Red Shirt Day of Action for Accessibility and Inclusion

1.Accessibility Committee Report - Red Shirt Day.pdf

THAT Council proclaims May 28 to June 3, 2023, as National AccessAbility Week;

AND THAT Council proclaims Wednesday, May 31, 2023, as Red Shirt Day of Action for Accessibility and Inclusion;

AND THAT Council approves lighting up the Recreation Centre in the colour red in recognition of Red Shirt Day on May 31, 2023.

8.4
Minor Lacrosse – In-Kind Request

1.Minor Lacrosse - Grant Request.pdf

THAT Council approves the in-kind request from the Mackenzie Minor Lacrosse Association to cover the arena rental fees for the tournament that was held May 13-14, 2023, as recommended by the Grant Adjudication Committee;

AND THAT Council consider directing staff to review the Community Grants Policy 1.26, the Recreation Services Rates and Fees Policy 8.1, and Recreation Fees and Charges Bylaw No. 1469, exploring a solution for providing non-profit societies with equitable in-kind or financial support for use of the Recreation Centre facilities.

8.5
Development Variance Permit Application No. 3090-20-23-02

1.Development Variance Permit 3090-20-23-02.pdf

2.Technical Review 3090-20-23-02.pdf

3.DVP 3090-20-23-02.pdf

THAT Council authorizes approval of a Development Variance Permit Application No. 3090-20-23-02 for the property legally described as Lot 154 District Lot 12463 Plan 18898, 14 Finlay Forks Cr, Mackenzie, BC, subject to the construction and roofline orientation of the new carport ensuring snow stays on the proponent’s property.