COUNCIL MEETING
AGENDA

Meeting #:

Date:

Monday, December 11, 2023 at 7:15 P.m. - 8:15 P.m.

Location:

Council Chambers of the Municipal Office

1 Mackenzie Boulevard, Mackenzie, BC

1.
CALL TO ORDER

We would like to begin by acknowledging the land on which we gather is within the traditional territory of the Tse'khene People of the McLeod Lake Indian Band.

1.1
Defer to Closed Meeting

THAT the Special Closed meeting be deferred until after the regular meeting;

AND THAT the basis of the Special Closed Meeting relates to Section 90 (c) labour relations or other employee relations.

2.
ADOPTION OF MINUTES

2.1
COTW - November 27, 2023

1.Post-Meeting Minutes - CoW_Nov27_2023 - English.pdf

2.2
Regular Meeting - November 27, 2023

1.Post-Meeting Minutes - RC_Nov27_2023 - English.pdf

3.
INTRODUCTION OF LATE ITEMS

4.
ADOPTION OF AGENDA

THAT the Agenda be adopted as presented.

5.
PUBLIC COMMENTS AND QUESTIONS

Please note that all comments and questions must pertain to items listed on the agenda.

Are there any members of the public in attendance this evening who wish to comment on the agenda?

Administration are there any members of the public attending through Zoom or Phone that wish to comment on the agenda?

6.
PETITIONS AND DELEGATIONS

A) Community Grant Presentations

Mackenzie Golf and Country Club
Mackenzie Autumn Lodge Society
Mackenzie Chamber of Commerce

B) Mackenzie Public Library Budget Presentation

7.
CORRESPONDENCE

THAT the Correspondence listed on the Agenda be received.

7.1
For Action:

7.1.1
Letter of Support - Hero Dirt Trail Ventures

1.support request letter DOM.pdf

Letter received from Hero Dirt Trail Ventures requesting a letter of support towards their grant application to the South Peace Mackenzie Trust to support their ‘Ridgeline Shuttles’ project.

7.1.2
Federation of Canadian Municipalities - Membership Dues

1.DoM FCM Dues 2024-2025.pdf

Federation of Canadian Municipalities membership dues for 2024-2025 in the amount of $984.09.

7.2
For Consideration:

Is there anything Council wishes to address in the "For Consideration" or "Centre Table File" correspondence?

7.3
Centre Table File

2024 Janitorial Contract Proposals
BCP VPA Principl(ed) Magazine - November 2023
CHOA Journal - Fall 2023
BC Forest Professional Magazine - Fall 2023

8.
ADMINISTRATIVE REPORTS

8.1
Discounted Gym Memberships

1.Notice of Motion - Discounted Gym Memberships.pdf

Move that resolution 31192 be amended to include the following: School District 57 staff, Northern Health employees including nurses and doctors, MCFD Social Workers, and volunteer fire fighters with the Mackenzie Fire Department;

AND that it be moved that the discount be decreased from 75% to 50% of the rate.

8.2
Insurance – Contract Instructors

1.Insurance - Contract Instructors.pdf

THAT Council agrees to provide liability insurance for contract instructors who deliver our fitness and non-contact sports programming;

AND THAT the District form a Recreation Instructors Group through the Municipal Insurance Association’s Associate Member Program;

AND THAT Council authorize the Director and Manager of Recreation to enter into Service Provider Agreements (SPA) with recreation instructors for the provision of liability insurance through the District’s liability insurance held with the Municipal Insurance Association of British Columbia.

8.3
2024 Janitorial Contract – Municipal Hall, Public Works/Bylaw, Fire Hall

1.Janitorial Contract 2024 - 2025.pdf

THAT Council awards the one-year Janitorial Services contract for City Hall, Public Works and Firehall #1, to Skyblue Services Corp. for up to $3,835.95 per month plus GST, with an optional one-year extension, by mutual agreement, at the same monthly rate;

AND THAT Council authorizes the Chief Administrative Officer to award and execute the contract and any related documentation.

8.4
Resolution of Support – NDIT and SPMT Grants – New Shop Local

1.Resolution of Support - NDIT New Shop Local .pdf

THAT Council supports the District’s application to NDIT’s New Shop Local grant program for up to $10,000 in funding towards a new Shop Local program;

AND THAT Council supports the District’s application to South Peace Mackenzie Trust grant program for up to $10,000 in funding towards a New Shop Local program.

8.5
Grant Applications – Airport Master Plan

1.Grant Applications Airport Master Plan.pdf

Resolution #1

THAT Council approves the application to the BC Air Access Program for grant funds for an airport master plan;

AND THAT Council commits to finance any unanticipated cost overruns, ineligible expenses, and any ongoing maintenance and operating costs associated with the operations of the completed project;

AND THAT the Chief Administrative Officer be authorized to execute the grant application and, if the application is successful, any related documentation.

Resolution #2

THAT Council approves the application to the South Peace Mackenzie Trust for grant funding towards an airport master plan;

AND THAT Council commits to finance any unanticipated cost overruns, ineligible expenses, and any ongoing maintenance and operating costs associated with the operations of the completed project;

AND THAT the Chief Administrative Officer be authorized to execute the grant application and, if the application is successful, any related documentation.